Nepal Police

Government of Nepal

Ministry of Home Affairs

Nepal Police Headquarters

Satya Seva Sakshanam

Administration Department

Naxal, Kathmandu, Nepal

(Financial Administration and Procurement Directorate)

Notice Regarding Vendor Enlistment

(a) Documents to be submitted by Principal/Distributor

i. Acceptance of Manufacturers Authorization letter.

ii. Self-Declaration.

iii. Warranty declaration.

iv. Original copy of Power of Attorney/Authorization letter to the Local agent.

V. Annual Distribution capacity of products for which enlistment is sought after.

vi. Commission percentage/amount and mode of payment to Local agent.

vii. Declaration and Acceptance that legally binding contracts and Letter of Credits would be undertaken with principal company at their country of registration.

(b) Documents to be submitted by Manufacturer

i. Certificate/Memorandum of Incorporation of the Manufacturer Business License for applied Product.

ii. CE/ISO or equivalent Quality Certification (In case of state-owned manufacturer companies, those should present valid certificate from the Government concerning ISO type certificate).

iii. Letter stating the manufacturer's warranty & service liability.

iv. Original Copy of Manufacturers Authorization to distributor/principal/local agent (if nominated) detailing all products of specific nature produced.

V. Production Capacity for products for which enlistment is sought after.

vii. Assurance Letter conforming the Supply of items for next three (3) years.

vi. Detailed Original Catalogues of products applied for enlistment.

(c) Documents to be submitted by Local Agent (If nominated)

i. Original copy of Power of Attorney to sign the document.

ii. Original copy of Acceptance Letter issued by Local Agent.

iii. Firm/Company Registration Certificate.

V. VAT/PAN Registration Certificate. Sow you o

iv. Nepalese Citizenship Certificate.

vi. Business Registration License to include the particular items.

vii. Tax Clearance Certificate of F/Y 2081/2082.

viii. Declaration Letter by Local Agent.

6. It is mandatory to include detail address, telephone numbers, Fax and e-mail address, authorized person's name and

ix. Other relevant Documents (If any).

designation in all official documents of Manufacturer, Principal/Distributor and Local Agent (if nominated).

7. The applicant has to authorize only one Local Agent to supply the security items to the Nepal Police.

8. In case the enclosed documents are written/printed in language other than English, the documents must be supplemented

by its translation in English and Original Notarized Copy.

9. The Applicant will be considered disqualified for enlistment, where their nominated Local Agents are (found) Blacklisted in